Civic Council & Agenda

Council and committee management, simplified

End-to-end agenda management for municipal councils and committees. Agenda preparation, staff report routing, voting record management, minutes generation, and public meeting portal — ensuring transparency and legislative compliance with the Municipal Act's open meeting requirements.

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60%

Agenda Prep Time Saved

100%

Public Transparency

Auto

Action Item Tracking

Features

What's included

Agenda Builder

Drag-and-drop agenda composition with automatic numbering, report attachments, and version control.

Staff Report Workflow

Route staff reports through departmental and senior management review with approval tracking and deadline management.

Voting Record Management

Record and publish votes with automatic conflict-of-interest declarations and pecuniary interest tracking.

Minutes Generation

Semi-automated minutes creation from agenda items with decision recording, action item assignment, and follow-up tracking.

Public Meeting Portal

Publish agendas, reports, minutes, and video links for public access with notification subscriptions.

Delegation Management

Accept and manage public delegation requests with time limits, topic assignments, and presentation scheduling.

Benefits

Why choose this product

Reduce agenda preparation time by 60%
Ensure compliance with open meeting requirements
Improve public access to council proceedings
Track action items from council decisions through completion
Maintain complete legislative history for the municipality

Built For

Who uses this product

Clerks
CAO
Council Members
Department Heads
Residents

Use Cases

Real-world scenarios

Regular Council Meeting

The clerk assembles the agenda from 12 staff reports, manages public delegations, records votes and decisions, generates draft minutes, and publishes everything to the public portal — all in one workflow.

Committee of the Whole

Staff reports for budget deliberation are routed through senior management review, attached to the agenda, and council members access the complete package on their tablets in advance of the meeting.

Integrations