Grant Financial Tracking
Expenditure-level financial tracking for Canadian municipal grants — matching every dollar spent to eligible grant categories, automating drawdown claims, forecasting cash flows, and maintaining audit-ready records for CCBF, ICIP, OCIF, and all federal/provincial programs.
Auto-Classify
Claim Accuracy
Nightly Sync
Audit Trail
Purpose-Built for Canadian Municipalities
Purpose & Scope
What this module owns
Clear ownership boundaries prevent duplication and ensure every capability has exactly one authoritative home.
Owns
10Delegated to
8Agreement terms, milestones, amendments
General ledger & chart of accounts
Rate calculations (cost-sharing formulas)
Invoice generation for cost recovery
Vendor records and remittance data
Work order cost accumulation
Asset lifecycle cost data
Financial dashboards and reports
These capabilities are handled by dedicated modules and consumed via stable API contracts — keeping boundaries clean and ownership unambiguous.
Core Capabilities
What it does
3 capability groups comprising 8 discrete capabilities — each with API surface, business rules, and data ownership.
Line-item expenditure tracking linked to GL transactions — every AP invoice, payroll charge, and journal entry tagged to a grant agreement with cost classification.
GL Integration
Nightly sync from GL: AP invoices, payroll, JEs auto-tagged to grants.
Line-Item Detail
Vendor, PO number, invoice number, GL account, amount, description captured.
Cost Classification
Each expenditure classified: eligible, ineligible, adjustment, pending review.
Auto-Classify
AI-assisted classification achieves ≥90% auto-classification rate.
Automated classification of expenditures against program-specific eligible cost categories — with manual override, staff notes, and auditor flags.
Program Rules
Program-specific eligible/ineligible categories loaded from agreement terms.
Auto-Classification
GL account mapping + vendor category + keyword matching for auto-classify.
Manual Override
Finance staff can override classification with documented justification.
Auditor Flags
Items classified with low confidence flagged for manual review.
Allocate shared infrastructure costs across multiple grants using configurable allocation methods — percentage, pro-rata, or formula-based.
Shared Costs
Single expenditure split across multiple grants and cost centers.
Allocation Methods
Percentage-based, pro-rata by agreement value, formula-based allocation.
Funding Stack
Visualize funding sources: federal, provincial, municipal, reserves.
Double-Dip Prevention
System prevents claiming same expenditure under multiple programs.
Every module owns a single bounded context, exposes stable APIs, and can be composed into any Civic product — that's the architecture that scales.
Krutik Parikh
Creator of Civic
Data Model
Entity Architecture
6 entities with 7 relationships — the authoritative schema for this bounded context.
Entities
Select an entity to explore its fields and relationships
API Surface
Integration Endpoints
13 RESTful endpoints across 8 resource groups — plus 5 domain events for async integration.
/api/v1/grants/expenditures
List/filter expenditures by grant, category, date
/api/v1/grants/expenditures/classify
Auto-classify batch of expenditures
/api/v1/grants/expenditures/{id}/classification
Override classification with justification
Ecosystem
Products that depend on this module
3 Civic products consume Grant Financial Tracking — making it one of the most critical platform services in the ecosystem.
Technical Specifications
Performance, Compliance & Configuration
Auto-Classification Accuracy
Claim Accuracy
Nightly GL Sync
Audit Trail
Cash Flow Forecast Refresh
Retention
FAQ
Frequently Asked Questions
Ready to Integrate
Build on Grant Financial Tracking
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