Civic Accounts Payable

Streamlined invoice processing and vendor payments

Digital-first accounts payable that replaces paper-based invoice processing with automated workflows. Three-way matching, approval routing, EFT payment generation, and full integration with purchase orders and the general ledger — cutting invoice processing time by 70%.

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70%

Processing Time Reduction

85%

Automation Rate

EFT/Cheque

Payment Methods

Features

What's included

Invoice Capture & OCR

Scan or email invoices — OCR extracts vendor, amount, and GL coding automatically for review and approval.

Three-Way Matching

Automatic matching of invoices against purchase orders and receiving reports with configurable tolerance thresholds.

Approval Workflows

Multi-level approval routing based on amount, department, GL account, and vendor with mobile approval capability.

EFT Payment Generation

Generate EFT files for batch payment processing through your bank, with remittance advice sent automatically to vendors.

Vendor Self-Service

Vendors check payment status, update banking information, and submit invoices through a secure portal.

HST/GST Tracking

Automatic tax identification and tracking for input tax credit (ITC) claims and HST rebate calculations.

Benefits

Why choose this product

Reduce invoice processing time by 70%
Eliminate lost or duplicate invoices
Capture early payment discounts automatically
Ensure proper authorization for every payment
Simplify HST/GST reporting and ITC claims

Built For

Who uses this product

AP Clerks
Finance Directors
Department Approvers
Treasurers

Use Cases

Real-world scenarios

Bulk Invoice Processing

Month-end: 200 invoices are scanned, OCR-coded, matched to POs, routed for approval, and batched for EFT payment — what used to take 5 days now takes 1.