Civic Document & Records Management
Secure document lifecycle and records retention
Enterprise-grade records management built for municipal retention schedules. Document lifecycle management, automated retention policies, FIPPA-compliant access controls, full-text search across all municipal records, and legal hold — ensuring every document is kept as long as required and destroyed when appropriate.
Search Speed
FIPPA Compliant
Retention Automation
Features
What's included
Document Lifecycle
Create, classify, store, and manage documents with version control, check-in/check-out, and approval workflows.
Automated Retention
Apply municipal retention schedules automatically based on document classification with destruction eligibility tracking.
FIPPA Access Controls
Role-based access permissions aligned with FIPPA requirements including personal information protection and access request management.
Full-Text Search
Search across all stored documents including scanned records with OCR — find any document in seconds.
Email Archiving
Capture and classify emails as corporate records with automated retention and integration with common mail platforms.
Legal Hold & Destruction
Place legal holds to prevent destruction during litigation, and manage authorized destruction with certificate generation.
Benefits
Why choose this product
- 01Ensure compliance with municipal records retention bylaws
- 02Protect personal information under FIPPA/MFIPPA
- 03Find any document in seconds with full-text search
- 04Reduce physical storage costs with digital records
- 05Maintain defensible destruction processes
Built For
Who uses this product
- 01Clerks
- 02Records Managers
- 03FIPPA Coordinators
- 04All Staff
Use Cases
Real-world scenarios
FIPPA Access Request
A resident files an access to information request. The clerk searches across all digital records, applies exemptions, redacts personal information, and responds within the statutory timeline — all tracked in the system.
Annual Destruction Cycle
The system identifies 5,000 records that have met their retention period. The clerk reviews, confirms no legal holds, generates a destruction certificate, and the records are permanently deleted with audit trail.
Integrations
Works with your stack
Tags
Capabilities
Get Started
Ready to deploy Civic Document & Records Management?
Let's discuss how this product fits your municipality's needs.