Civic Procurement

Transparent public sector procurement and tendering

Complete procurement lifecycle management — from requisition to contract. RFP/RFQ/RFT creation, electronic bid submission, evaluation management, contract award, purchase order generation, and vendor performance tracking — ensuring compliance with municipal procurement bylaws and trade agreements.

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40%

Cycle Time Reduction

100%

Electronic Submissions

Yes

Trade Agreement Compliant

Features

What's included

Requisition & Approval

Online requisition submission with budget validation, multi-level approval routing, and automatic determination of procurement method.

Bid Document Management

Create and publish RFPs, RFQs, and tenders with addendum management, Q&A posting, and closing date management.

Electronic Bid Submission

Secure electronic bid submission portal with time-stamped receipt, automatic late bid rejection, and bid opening management.

Evaluation & Award

Structured evaluation with scored criteria, consensus scoring, reference checks, and award recommendation workflow.

Contract Management

Track contract terms, insurance certificates, performance bonds, holdbacks, and renewal dates with automated notifications.

Vendor Registry

Self-service vendor registration with commodity codes, insurance tracking, WSIB verification, and performance ratings.

Benefits

Why choose this product

01Ensure compliance with procurement bylaws and trade agreements
02Reduce procurement cycle time by 40%
03Improve competition with broader vendor reach
04Maintain complete audit trail for every procurement
05Track vendor performance for better sourcing decisions

Built For

Who uses this product

01Procurement Staff
02Department Managers
03Treasurers
04CAO
05Vendors

Use Cases

Real-world scenarios

Road Reconstruction Tender

A $2M road reconstruction is requisitioned, the RFT is published, 6 bids are received electronically, evaluations are scored, and the award goes to council — total timeline reduced from 12 weeks to 7.

Vendor Performance Review

After a paving contract, the project manager rates the vendor on quality, timeline, and communication. These ratings factor into future bid evaluations for that vendor.

Integrations