Compliance & Data Protection
Compliance & Security
Civic ERP is built from the ground up to meet the specific legislative, regulatory, and accounting standards that Canadian municipalities must satisfy. PSAB compliance, segregation of duties, and complete financial audit trails are foundational design principles — not add-ons. Delivered as a full source code licence, your municipality retains complete control over the deployment, data, and security posture.
Canadian Municipal Compliance
Municipal & Provincial Regulations
Purpose-built for Canadian municipalities, with full alignment to federal, provincial, and municipal legislation governing public-sector data management.
Canada (Public Sector)
Full compliance with Canadian Public Sector Accounting Standards for financial statement presentation. PSAB-compliant chart of accounts, fund accounting (operating, capital, reserve, trust), and consolidated financial statement generation per PS 1201 requirements. Statement of financial position, operations, change in net financial assets, and cash flows produced directly from GL data.
Canada (Public Sector)
Complete TCA lifecycle management — asset register, depreciation (straight-line, declining balance, units of production), component-level depreciation, disposals, write-downs, and PSAB PS 3150 reporting schedules. Integration with FIR Schedule 51 and capital budget module.
Ontario
Compliance with financial reporting requirements (s.294-296), budget requirements (s.289-291) including balanced budget validation, and procurement bylaw enforcement (s.270). FIR generation, annual financial statement production, and configurable procurement thresholds aligned with municipal bylaw requirements.
Ontario
DC reserve fund management by service category, collection tracking by development application, expenditure eligibility verification against DC Background Study, and annual DC Treasurer's Statement auto-generation per statutory requirements.
Ontario
RBAC with field-level security for sensitive financial data (bank account numbers, SIN). Complete audit trail of all data access and modifications. PII masking for users without appropriate permissions. Privacy-by-design principles applied to all financial data handling.
Ontario
Procurement transparency controls aligned with BPSAA requirements — bid posting, competitive bidding enforcement, award reporting, and vendor disclosure. Configurable procurement thresholds match municipal and broader public sector requirements.
Canada (Federal)
Automated HST/GST tracking with Input Tax Credit identification, 86% municipal rebate calculation, ITC-eligible vs. exempt vs. restricted expense classification, and HST return data generation with detailed supporting schedules per CRA rules for municipal entities.
“Compliance is not a feature we bolted on after launch — it is the architectural foundation every line of code is written against. Canadian municipalities deserve a platform that treats their legislative obligations as first-class requirements.”
Civic Engineering
· Platform Architecture TeamRegulatory Compliance
Industry Frameworks
Beyond municipal legislation, satisfies internationally recognized compliance frameworks.
The accounting standards framework governing financial reporting for all Canadian public sector entities, including municipalities. Civic ERP is designed around PSAB requirements as the primary compliance driver.
- PSAB-compliant chart of accounts with fund accounting (PS 1201)
- Tangible capital asset management per PS 3150 with component-level depreciation
- Consolidated financial statements for ABCs per PS 2500
- Government reporting entity identification and inter-entity elimination
- Fund balance reporting with restricted/unrestricted breakdowns
Control framework ensuring that no single individual can complete a financial transaction from initiation to completion without independent oversight — a fundamental requirement for public sector financial integrity.
- Configurable incompatible function pairs (e.g., vendor creation ≠ payment approval)
- Multi-level approval workflows enforced by system (not bypassed by admin override)
- 100% SOD policy enforcement — spec Year 1 target
- Real-time SOD violation detection and blocking before transaction posting
- Audit trail of all approval chains with before/after snapshots
Ontario legislation governing access to municipal records and protection of personal privacy in financial systems — vendor banking details, employee compensation data, and taxpayer information.
- Field-level security for sensitive data (bank account numbers, SIN, compensation)
- Department-scoped access — users see only their department's financial data unless granted broader access
- Complete audit trail of all data access, modification, and export events
- PII masking for users without explicit permissions
- Configurable data retention and disposal aligned with municipal records management guidelines
Federal tax compliance framework governing Input Tax Credit claims, HST rebate calculations, and GST reporting for municipal entities with mixed taxable and exempt activities.
- Automatic ITC classification at the transaction level (eligible, exempt, restricted)
- 86% municipal HST rebate calculation automated
- HST return data generation with detailed supporting schedules
- Partial ITC restriction handling per CRA rules for municipal entities
- T4A/1099 slip generation for applicable vendor payments
Data Sovereignty
Canadian Data Residency
All Civic ERP financial data — general ledger, vendor banking details, employee information, tax records, and audit trails — is stored and processed exclusively within Canadian borders. With a full source code licence, municipalities can deploy on their own infrastructure or approved Canadian cloud providers — ensuring no financial data is transferred to, stored in, or accessible from infrastructure located outside of Canada.
Hosting
Canadian Only
Centres
3 Redundant
Encryption
AES-256
Sovereignty
PIPEDA / MFIPPA
Platform Security
Security Capabilities
Click any capability to explore the technical details behind each security layer.
Auditability
Audit Trail Features
Every action is logged, timestamped, and immutable — providing the complete audit trail required by provincial legislation and municipal accountability standards.
Every financial transaction logged with user, timestamp, IP address, before/after values, and approval chain
Every journal entry, invoice, payment, and PO logged with complete audit trail from creation through posting
Segregation of duties enforcement with configurable incompatible function pairs — violations blocked in real-time
Every vendor record change logged — banking detail modifications trigger enhanced review workflow
Exportable audit reports for external auditors filtered by date range, module, user, and transaction type
Immutable audit log — entries cannot be modified or deleted by any user role including system administrators
Direct auditor access portal (spec 11.5) with scoped, read-only permissions — no staff packaging required
AI anomaly detection flags unusual transactions with explainable anomaly scores for controller review